At Hyundai, we’ve rethought our business and created cars that combine performance, quality, design and innovation into a complete package.

It’s time you rethink what you expect from an employer.

At Hyundai, we understand you're not just building a career – you're building a life. We believe in our people and realize that our success is a direct result of our commitment in offering you great opportunities for your career. If you would enjoy working in a dynamic environment and are looking for a chance to become part of a stellar team of professionals, we invite you to apply online today.

Purpose:

• Manage all administrative tasks for the Division.
• Coordinate the daily affairs for the Division Head to meet the diverse requirements of HMC, HMA Regions, and direct reports under Division Head’s supervision.
• Coordinate the Division Head’s calendar, travel, meetings, conference calls, written communications, correspondence, and other project-oriented roles.
• Work independently, innovatively and efficiently in a high pace environment handling multiple responsibilities and meeting multiple deadlines.
• Maintain helpful, willing and responsive attitude with all divisional interactions.
  

Major Responsibilities:

• Provide administrative support and front-line customer service to assist in administering specific programs, follow-ups, and coordinate with procedures/processes for divisional projects.
• Assist Division Head and staff with expense report submission.
• Coordinate travel arrangements with HMA’s corporate travel agency.
• Proactively monitor and analyze division budget spending and assist division with accruals and budget schedules.
• Process invoices for payment for Legal Department in Casetrack, obtain approval(s) and export batch data into SAP.
• Generate monthly Product Liability/Class Action/Project E Reimbursement reports for internal management as well as HMC.
• Generate monthly Warranty Reimbursement reports.
• Create monthly accrual list for Finance Department, indicate pending invoice settlements and (SAP inquiry) and invoices not posted at month end.
• Assist with casting, finalizing and monitoring of the Legal Department budgets. Utilize SAP software to create check request/purchase requests.
• Work with the Division Head’s direct reports to ensure goal setting and year-end evaluations are completed in a timely manner.
• Maintain and update Outlook contact and/or email groups.
• Review files/materials for accuracy and consistency.
• Prepare and/or assist in preparation of reports and presentations as required by management.
• Coordinate and schedule meetings internally and/or with clients and vendors.
• Provide assistance in researching and analyzing division related information, if, and when, necessary.
• Maintain and update division specific system/software.
• Provide administrative support for division managers and employees, if, and when, necessary.
• Manage internal/external correspondence, handling highly confidential issues.
• Provide office administration including, but not limited to, SAP, Casetrack software, financial program, filing, meeting arrangements, report preparation and editing, HMA record management, ad hoc reports, and telephone screening.
• Any other tasks and responsibilities, not limited to above, as assigned by the Division Head. 
  

Authority:

This position stands alone as the Executive Assistant wears many different hats and has to organize and coordinate all aspects of the work environment. Though decisions are not critical to the running of the division or company, each decision is based on knowledge and understanding of what needs to be done to bring a project to closure in a professional, collaborative and timely manner.

Education:

• ~ Must be a high school graduate.
• ~ Bachelor’s degree preferred.
  

Related Experience:

Two to four years of administrative work experience in a professional office environment, preferably two plus years working at higher management level.

Skill / Knowledge:

• ~ Proficient in the use of Microsoft Word/Excel, Outlook, and PowerPoint.
• ~ Excellent oral and written communication skills.
• ~ Working knowledge of SAP.
• ~ Organized and detail oriented.
• ~ Ability to work with a variety of personalities.
  

Our Company adheres to the equal employment opportunity guidelines set forth by federal, state and local laws.  The information requested on this form is sought in good faith and will not be used to discriminate against the applicant on the basis of race, color, religion, national or ethnic origin, sex, age, marital status, mental or physical disability or any other characteristic protected by applicable state or federal civil rights laws that is not related to job requirements.  Hyundai Motor America is an Equal Opportunity Employer.

To apply go to https://www.hyundaiusa.com/about-hyundai/careers/